Purchase Invoice

Creating a One-time Vendor Document

Create a new purchase order or purchase invoice using the vendor number as the one-time vendor you have setup previously. Below is an example for a purchase invoice.

One time vendor purchase Invoice

Complete the new required fields (marked with an asterisk) for the one-time vendor:

Vendor Name - used for the remittance advice.
Bank Branch No. - should be completed in the correct format for the country i.e. for NZ 99-9999, or for AU 999-999.
Bank Account No. - should be completed in the correct format for the country i.e. for NZ 9999999-999, or for AU 999999999.
Email for Remittance – enter an email address. You can optionally enter address fields which will print in the address section on the remittance.

You can optionally also fill in the following:

Email for Remittance Advice – this will be used to send the remittance advice to once the payment has been made.
Our Account No./Reference – will be used for the Reference field on the payment.
Address details – these will be used on the remittance advice.

One time vendor purchase invoice fields completed

Post the invoice, then you can go to the payment journal and select these entries for payment.